The Dag Hammarskjöld Library continues to bring high quality information resources to official users by purchasing online information services, at considerably reduced prices, for many United Nations system libraries, through the United Nations System Electronic Information Acquisitions Consortium.

The mission assets module provides the link to the procurement system and includes procurement information such as requisition and purchase order numbers, original purchase price and the length of serviceable life.

19. Action should be taken to establish a reliable unified management information system and a comprehensive database, including for high value procurement cases, which were exempted from the bidding process.

The attention of the Working Group was brought to the concerns arising from unsystematic, non standardized and non centralized ways of posting procurement related information on the Internet, the absence of systematic maintenance of information posted and charging fees for the provision of information.

19. The IMIS project team, together with the Procurement Division and the Facilities Management Division, have tested the modifications requested by the United Nations to the fixed assets module of the procurement software package integrated with IMIS.

Publication of some additional information may be necessitated by new electronic procurement techniques and features, such as e catalogues, dynamic purchasing systems or electronic reverse auctions (ERAs).

Information provided by the organizations on the topic of e procurement (meaning basically the use of ICT systems and tools to conduct the procurement function either partially or fully throughout the cycle), indicates some differences within the United Nations system in current e procurement practices and in the state of progress accomplished thus far.

32. With regard to information technology in support of procurement activities, the Advisory Committee notes from paragraph 37 of the report of the Secretary General that a stand alone procurement software package already in use in the Secretariat was being integrated with the Integrated Management Information System (IMIS).

While the application of ICT systems to the procurement process should certainly bring multiple benefits as summarized above, the organizations also have a mandate to strengthen public procurement capacities in the recipient countries so as to enable them to perform direct procurement operations.

41. Requests the United Nations development system to strengthen its procurement systems, guided by best practices, and to progressively rely on national systems for procurement

This is a problem with the current Reality Procurement System that will be corrected in a future procurement system.

Most of the audit recommendations were in the functional areas of programme and project management, financial management, information and communications technology systems and procurement.

The lower requirements result from reduced acquisition of information technology equipment, which comprise only the replacement of items to be written off and some additional equipment for the geographic information system, while the budget for 2004 05 provided for the establishment of the Mission's information technology network.

The primary source of procurement statistics is the annual report on United Nations system procurement issued by the Inter Agency Procurement Services Office of UNDP.

D. Computerisation of the procurement system

(a) A graphic information system is to be introduced in the Mine Action Service.

The Procurement Division procured a total of 309 million in 1997, or 11 per cent of total United Nations system procurement.

System Information

The transitional maintenance strategy for placing the central IMIS maintenance unit within the IMIS project team should be adopted until an Inter Agency IMIS governance framework is in place.

Procurement practices within the United Nations system

Procurement practices within the United Nations system

IMIS Integrated Management Information System

Examples include the design of processes and work layout, the construction of an information and communication technology infrastructure, the procurement and installation of hardware and software for the systems and the training of staff in information and communication technology applications.

(ii) The electronic publication of procurement related information

The main areas covered by the system are personnel management post management accounting procurement travel payroll and budget execution.

System Info

This conduit sets the time on your handheld from the PC clock.

quot Systematization of information. quot

III. Information systems

It is also developing a common procurement management system, which will improve vendor data integrity.

Article 11 of the Model Procurement Law requires the procuring entity to maintain a record of the procurement proceedings containing certain minimum information, and provides for that information to be made accessible.

Identification of an Organization wide application for procurement

Procurement activities of the United Nations development system

(b) Limited capacity of the procurement section to complete the procurement process for communications, information technology and observation equipment

36. The intended integration of the IMIS and the Reality system should be organized to provide for a common database to allow multiple users from field missions, the Field Administration and Logistics Division, the Purchase Division and the Accounts Division to access data on procurement from the requisitioning to the payment stages.

They include the geographical information system of the Ministry of Food and Agriculture (MAGA), the system of environmental indicators of the National Statistical Institute (INE), the information system of the National Forestry Institute (INAB), the information system of the Monitoring and Evaluation Centre of the National Council of Protected Areas (CONAP CEMEC), and the biodiversity clearing house mechanism (CHM).

This procurement system will be purchased and implemented within the year 2006 2007 and will be integrated with the financial management system.

53. Testing of the procurement package integrated with IMIS is under way, as well as the check printing package and the tool used for reporting.

A geographical information system was purchased in 1998, which allows data relating to settlements, municipalities and counties to be plotted over the minefield data.

(c) Participation in AFRICAGIS, the main international forum on GIS and environmental information system technologies in Africa

It would seem that IAPSO is at present the only organization in the procurement system to have successfully automated its entire procurement process.

Collect system information

Geographic Information System

(a) Information Systems Unit

Information Systems Section