In addition, twice a year, field missions are required to complete supplier evaluation forms designed to gauge vendors' compliance with contractual specifications.

In paragraph 540, the Board recommends that the Administration deal only with suppliers duly listed in the roster of vendors to protect the interests of the United Nations, and comply with the provisions of the United Nations Procurement Manual in regard to vendor selection.

Furthermore, information on the registration status of vendors recommended for contract awards is now supplied to the Headquarters Committee on Contracts to verify that established vendor registration procedures have been followed.

In paragraph 87, the Board recommended that vendors be requested to provide evidence of the insurance coverage taken out, upon the signing of the contract, as stipulated in the contracts.

It was clear from paragraph 93 that the requirement to ensure that suppliers from as wide a geographical base as possible were registered on the vendor roster was not being taken into account in awarding contracts.

Others may decide to aggregate traffic with other operators and thus gain leverage in their dealings with global providers.

(b) Provide for equal treatment of all providers of acquisition financing, by subjecting them to the rules governing security rights or to a different but equivalent set of rules certain of the rules governing security rights .

For example, the Manual did not specify the frequency at which the Supplier Roster Committee should review the evaluation of the supplier applications and review recommendations for the removal of suppliers from the roster.

The Manual did not specify the frequency at which the Supplier Review Committee should review the evaluation of the potential suppliers and review recommendations for removal of suppliers from the roster.

(c) Guidelines for open tendering should be included in the Procurement Manual, and the Manual should specify the frequency at which the Supplier Review Committee should review the evaluation of the potential suppliers

For instance, it promoted vertical partnerships with leading providers operators, as well as integration of supply chains.

(f) Include guidelines for open tendering in the Procurement Manual and specify in the Manual the frequency at which the Supplier Review Committee should review the evaluation of potential suppliers (para. 104)

(vi) Equipment Full cost of contractual agreement or firm order placed with the supplier prior to the end of the current year up to the amount provided in the current year s budget

Vendors 7.4 7.0

Accordingly, the Secretary General believes that the most appropriate and practical way to increase the participation of vendors from developing countries and countries with economies in transition in the award of United Nations procurement is through their enrolment in the supplier roster.

On vendor management, UNDP will formalize the directive on the suppliers' code of conduct (para. 368), institutionalize the supplier evaluation in Atlas (para. 371) and take steps to archive inactive vendors (para.

During that period, a number of vendors, and that dominant vendor, were able to benefit by filling the void of experience and knowledge within the United Nations concerning the planning, procurement and management of aviation contracts, including providing advice on the elements to be included in such contracts.

19. The Secretary General agrees that requisitioning departments or offices should not, as a general rule, recommend suppliers.

A requirement for a vendor to disclose its place of business would constitute such a provision.

Supplier registration, supplier information, reference library and catalogues

In many cases, this involves maintaining relationships with a dedicated network of suppliers, with which producers share detailed product specifications. Doing so ensures that producers get exactly what they need, and that suppliers are able to deliver the correct inputs.

The latter representative was to inspect the items held in stock by the vendors for immediate delivery and confirm if they conformed to specifications.

In paragraph 48, the Board recommended that UNRWA adopt and implement a code of conduct for suppliers in line with the United Nations Supplier Code of Conduct.

A United Nations Supplier Code of Conduct is also being formulated.

(4)(b) The successful tender shall be that submitted by a supplier that has been determined to be fully qualified to undertake the contract, and whose tender is

The Board recommends that guidelines for open tendering should be included in the Procurement Manual and that the Manual should specify the frequency at which the Supplier Review Committee should review the evaluation of potential suppliers.

(4) (b) Following the evaluation referred to in paragraph (4) (a), the procuring entity shall send an invitation to participate in the auction to all suppliers or contractors except for those whose tenders have been rejected under paragraph (4) (a) may send an invitation to participate in the auction to the tenders that have received the highest ranking in accordance with the preceding paragraph, subject to the provisions of paragraph (e) below .

In paragraph 95, the Board recommended that the Tribunal perform supplier evaluations of existing vendors prior to extending or renewing a contract with the same vendor.

Procurement planning

Refunds received from supplier

Supplier roster

67. The reports led the Organization to suspend preliminarily three vendors for certain activities while the Organization provided the vendors with an opportunity to present their views on these activities.

As a result, contracts were awarded mostly to a restricted group of vendors.

Finally, the Secretary General wishes to inform the Assembly that the United Nations is working with other organizations in the United Nations system to establish a common supplier database, whereby the participating organizations will share information on suppliers, including supplier performance evaluations.

It addressed such matters as the issuance of a code of ethics for procurement staff, procurement planning, training, measures to improve lead time, vendor performance reporting and vendor registration.

Figures provided by the Board of Auditors for UNAVEM during 1994 1995 show that only 33 per cent of all helicopter services under contract were utilized, but 100 per cent of contracted hours were paid to the vendors.

5. Construction contractors and suppliers 24 25 7

5. Construction contractors and suppliers

To further improve its management, the Department of Peacekeeping Operations had issued policies to the missions on property write off and disposal action, receiving and inspection of equipment, receiving inter mission transfers in Galileo and items on loan to and from other entities.

This change would also allow missions with staff constraints to establish local vendor review committees.

Some agreements also have effects on franchising, sub contracting companies and suppliers in the supply chain.

The Procurement Service agrees with this recommendation. Staff members have been reminded of the registration requirements for awarding vendors a contract.

Vendor registration

Add an expected accomplishment (c) reading (c) Improvement in efforts to diversify United Nations suppliers , and a corresponding indicator of achievement (c) reading (c) Number of new suppliers registered .

Many of these services were initially performed in house by firms but are now regularly purchased from or outsourced to outside providers.