Ethics office

Ethics office

Ethics office

Establishment of an ethics office

Ethics office (Vienna)c

(k) Creation of an ethics office

The creation of an ethics office is central to this effort.

Ethics office (Geneva)b

Ethics office (Headquarters)

Abbreviations GS (PL), General Service (Principal level) GS (OL), General Service (Other level) LL, Local level.

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Overview of functions of the ethics office

The ethics office will not have investigation functions.

Details of the main responsibilities of the ethics office

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The Advisory Committee points out that it is not possible at this juncture to predict the workload of the ethics office.

(a) The establishment of an ethics office, as proposed above

The work of the ethics office will be further supported by two ethics officers at the P 4 and P 3 levels, an administrative officer at the P 3 level and an associate ethics officer at the P 2 level.

C. Organizational structure and location of ethics office

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A Secretary General's bulletin establishing the Ethics Office will be issued by the end of October.

The ethics office will monitor compliance with the annual ethics training requirements and notify staff members of their obligations in this regard.

A director of the ethics office at the D 1 level would be responsible for exercising oversight and management of all functions of the office.

The ethics office will provide reports regularly to the Secretary General.

They would also be able to clarify issues with the staff members concerned, directly or via the director of the ethics office.

The ethics office would serve as the focal point on ethics issues for the Secretariat, including the regional commissions, offices away from Headquarters and field and peacekeeping missions.

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The ethics office would maintain strict confidentiality concerning matters brought to its attention.

At the time of writing, the proposed terms of reference of the ethics office are under consultation with staff representatives.

The Advisory Committee is of the view that the establishment of liaison offices is premature, given the uncertainties regarding the workload of the office.

One of the most important functions of the ethics office will be to provide guidance to staff on ethics issues in a neutral, non judgemental and strictly confidential environment.

In addition, the establishment of a United Nations ethics office will provide a focal point within the Secretariat for ethics issues.

The ethics office will work with the Office of Human Resources Management to provide ethics training and education that is interactive and practical to ensure that staff members understand how to use the staff regulations and standards of conduct in their daily work activities.

The ethics office will provide protection against retaliation to persons who report misconduct or who cooperate in official investigations.

Further details of the ethics office are set out for information purposes in annex I below.

In the report, the Secretary General replaces his previous intention to establish an ethics office with a proposal to establish such an office.

Moreover, the Committee notes the statement in the same report that the ethics office will work with the Office of Human Resources Management to provide ethics training and education (see A 60 568, annex I, para.

(c) Advisory function the office would provide confidential advice and guidance to staff on ethical issues (for example, conflict of interest), including administering an ethics helpline, as well as guidance to staff and management on ethics issues in a neutral, non judgemental and strictly confidential environment.

As such, the establishment of an ethics office could be seen as an initiative of the Secretary General.

The Committee considers this essential to the planning of a rational structure for the ethics office.

In the same vein, paragraph 30 of the report indicates that the Secretary General will issue a bulletin establishing an ethics office by the end of the month of October.

While the ethics office will be responsible for administering the financial disclosure programme, it is proposed that the actual review and audit of financial disclosure forms be carried out by independent financial experts rather than the staff of the ethics office, in order to safeguard the confidentiality of senior officials' private financial information.

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1. Takes note of the report of the Secretary General on the activities of the Ethics Office A 61 274.