UNOPS would continue to offer both complex operations management implementation services and individual service lines, for example recruitment and administration of human resources, contracting and procurement services, project supervision and loan administration, and conference management services.

Procurement management

31. For all purchases, the project manager is required to sign the requisition as authorization of the procurement process and to confirm that funds are available.

The Office agrees that procurement performance indicators would be a valuable instrument for the management of staff and the improvement of purchasing in the integrated operations teams.

2. Procurement management

Of the eleven recommendations, seven relate to procurement management, three to asset management and one to administrative management.

See, e.g., in China, the Shanghai Interim Measures for the Management of Online Public Procurement Bidding, articles 22 and 27 the Shenzhen City Interim Measures for the Management of Online Public Procurement Bidding, article 31 the Zhuhai City Interim Measures for the Management of Online Public Procurement Bidding, article 29 and the Hefei City Interim Measures for the Management of Online Public Procurement Bidding, article 25.

(c) Where requisitions are prepared by procurement staff they should be approved by project managers prior to processing and this approval should be formally evidenced (para. 31)

The authorizing officer s procurement plan should be submitted to the project manager at least one month prior to the field s first proposed procurement action.

See the Zhejiang Province Interim Measures for the Management of Online Public Procurement Bidding, article 8 the Shanghai Interim Measures for the Management of Online Public Procurement Bidding, article 6 and the Xuzhou City Interim Measures for the Management of Online Public Procurement Bidding, article 8.

The principal aim of these changes was to bring the role of purchasing closer to the point of initiation and management of projects, thus improving responsiveness to project needs.

The services that UNOPS provides are (a) programme support and complex project management (b) loan administration and project supervision and (c) procurement of goods and services, including human resources administrative and advisory services.

The Procurement Service engaged in a management review of vendor registration in 2004 in cooperation with the United Nations Office for Project Services (UNOPS) and the Inter Agency Procurement Services Office of UNDP, and has joined the United Nations Global Marketplace, the Internet based single gateway for vendor registration.

The Board recommended, and the Office agreed, that where requisitions are prepared by procurement staff they should be approved by project managers prior to processing and that this approval should be formally evidenced.

Procurement and contract management

Most of the audit recommendations were in the functional areas of programme and project management, financial management, information and communications technology systems and procurement.

15. Where requisitions are prepared by procurement staff they should be approved by project managers prior to processing, and this approval should be formally evidenced (para. 31).

Purchasing is now undertaken by purchasing assistants or officers integrated into the operational divisions procurement specialists in the Procurement Projects Division in Copenhagen or the Office s field personnel or UNDP Resident Representatives under delegated authority from the Executive Director of the United Nations Office for Project Services.

(b) Large, complex project administration (e.g., the Nile River Basin Initiative and other water resource management programmes) where UNOPS assumption of administrative and financial management, human resource administration and procurement services enables clients to focus on achievement of operational goals

The Board considers that project managers should approve the requisitions.

Projects, such as the procurement of a new document management system, are assigned resources for hardware, software and training.

See, in China, the Shanghai Interim Measures for the Management of Online Public Procurement Bidding , article 19 and the Zhejiang Province Interim Measures for the Management of Online Public Procurement Bidding, article 22.

See, e.g., the Shanghai Interim Measures for the Management of Online Public Procurement Bidding, article 17 and the Interim Measures for the Management of Online Public Procurement Bidding of Shunyi District of Beijing, article 15.

Inter departmental or inter agency rivalries may continue in the kinds of service lines that UNOPS provides, for example in procurement and human resource management.

Examines implementation of the Commission's programme of work management of technical cooperation projects human resources management procurement and security and safety.

The Programme furthermore provides guidance to project managers and field offices on issues related to the procurement of goods and services.

E. Procurement, asset and administrative management

Scope of the review of procurement management

30. If a purchase is likely to exceed 30,000 and competitive bidding is required, the project manager should forward the requisition, with a planning document in the case of field office procurement, to the office s purchasing staff some three to six months in advance of the required delivery.

The portfolio will be managed along two tracks.

ILO, which previously had two separate procurement units, one for technical cooperation projects and the other for its internal administration, moved a few years ago to bring both types of procurement under the same chain of command, leading to savings.

Public procurement and management of public finances

Procurement and contract management for peacekeeping operations

IFPMM International Federation of Purchasing and Materials Management . VII

It is also responsible for the provision of procurement services required for buildings management of the VIC, the VIC catering operations and execution of the asbestos removal project.

See, e.g., the Shanghai Interim Measures for the Management of Online Public Procurement Bidding.

Weaknesses were disclosed also in personnel administration, procurement and property management.

See, in China, the Shanghai Interim Measures for the Management of Online Public Procurement Bidding, article 22 the Shunyi District of Beijing Interim Measures for the Management of Online Public Procurement Bidding, article 20 and the Liuzhou City Rules of Implementation for Public Procurement through Online Procurement , article 22.

19. The IMIS project team, together with the Procurement Division and the Facilities Management Division, have tested the modifications requested by the United Nations to the fixed assets module of the procurement software package integrated with IMIS.

Develops and implements work plans and provides overall management of the Division.

Department of Management Procurement reform A 52 813, annex

For example, despite its relatively small procurement expenditure, ITU has 4 separate units engaged in procurement one for in house administration (mostly office supplies and furniture), one for ICT products, one for development projects and yet another for ITU TELECOM exhibition activities, each reporting to a different head of department.

Department of Development Support and Management Services procurement by the Contracts and Procurement Service A 50 945, annex

The Procurement Services should investigate ways in which the procurement plan can be enhanced as a tool in the management of the entire procurement process.

29. The Administration stated that to a large extent the Procurement Division had been very successful in terms of procurement for Headquarters with regard to projects that were part of the approved biennial budget for requirements generated by the Facilities Management Division and the Information Technology Services Division.