Payroll, payroll system and payroll processing system

It is to be noted that the terms payroll system and payroll processing system are often used indistinctly to refer to a computer system which processes payroll.

A common payroll for United Nations system organizations

Payroll systems used by various UN system organizations

UNICEF agrees that reducing the number of payroll systems is the first step towards a common payroll system.

The Inspectors believe that the first step towards a common payroll system would be the reduction in the number of current payroll systems.

Although no formal definition could be found for payroll system the association of both terms (payroll and system) suggests a method or procedure by which the employees of an organization are paid.

The United Nations system operates today about 17 different payroll processing systems.

The system migration from Integrated Management Information System (IMIS) was smooth, and payroll is now being successfully processed.

E. A common payroll for the United Nations system organizations (JIU REP 2005 4)

Phase 1 Consolidation of current payroll systems into several groups of leading organizations or common service entities, acting as payroll service providers (internal to the United Nations system).

In Cameroon, for example, a new personnel and payroll data system allows better control of procedures, including the elimination of listing non existent employees on the payroll ( ghost workers ).

The payroll function is not a mission critical activity for the United Nations system, although the sensitivity of timely and accurate payroll results makes it a high visibility function.

It is proposed to create leader organizations for each of the different major payroll systems already available within the United Nations, such as Oracle, PeopleSoft, SAP and IMIS Phase 2 Consolidation into a common payroll system, at the end of which only one or two organizations would provide payroll services for the whole United Nations system.

A payroll processing system can be defined as a computer system used by an organization to process and pay the wages of employees.

Organizations planning to purchase a new payroll system have now a choice, either to buy a new one or to in source payroll delivery using one of the United Nations organizations as a payroll service provider in both cases there is an upfront investment.

Some agencies have not yet finished the migration of payroll operations and still run their own system.

The Inspectors held meetings with representatives of major ERP system vendors to ascertain the technical feasibility of a common payroll for the United Nations system.

Investment in payroll systems could provide significant returns in cost avoidance and in better system management. Major benefits include

Requests for change procedures and emergency changes for the financial management system human resources management payroll system follow the standard procedures already set by the Information Systems Division.

UNHCR payroll

The outsourcing of payroll processing could be either internal within the United Nations system where some organizations would act as service providers for others, or external in which some private or public service providers would deliver payroll processing services.

The most critical factor for the success of a common payroll system is the leadership commitment and the support from senior management.

Some organizations have expressed their concerns about confidentiality issues regarding the provision of payroll processing services by another United Nations system organization.

The payroll system may be used as one of the drivers for development of a common ERP solution for the United Nations family.

The Inspectors believe that a common payroll system is not only technically feasible but also financially desirable, though it is not a simple task.

UNICEF concurs with JIU that a common payroll system is technically feasible, provided that the organizations within the United Nations system harmonize and standardize the organization unique interpretation of common rules and regulations.

We concur that the General Assembly should endorse the development of a common payroll system as a first step towards a common Enterprise Resource Planning (ERP) for the United Nations system as a whole.

Who s Who on Putin s Payroll?

The responsibility of this governance structure would be to speed up, coordinate and oversee the development and implementation of the common payroll system through a phased approach and within the context of a common ERP system.

Adopting a single set of data element standards could help in fully integrating HR and payroll processes across the United Nations system and would facilitate and simplify data interchange and the development of system wide applications.

17 UNHCR Payroll 08 Dec 04

The Inspectors believe that planning should start now on an inter organizational basis if a common payroll system is to succeed in the mid to long term.

In the approach to a future ERP common to the whole United Nations system, payroll application could be used as the first pilot project of a common application.

The time frame for implementation of a common payroll system is heavily influenced by the fact that each organization is in a different phase of information systems development.

The aim is to automate the verification of data, calculate entitlements and update data electronically and import the data directly into the human resources management and payroll system.

In some cases, the payroll application is part, or a module, of a wider scope system, such as an ERP, which might have been supplied by just one vendor.

This report shares the main areas of concern of ICT strategy, in particular, the need to implement common software applications, such as payroll, in the context of a desirable common enterprise resource planning (ERP) system for the whole United Nations system.

The Inspectors believe that, for a small organization, the acquisition cost of a payroll system may be higher than the cost associated to the adaptation of one of the existing systems.

Payroll is a list of employees receiving regular pay.

The Payroll Tax Bill was passed in December 2004.

The report examines payroll service delivery in different organizations in order to ascertain major obstacles and to develop recommendations for future improvement of payroll systems and processes.

In addition to the initial investment required to customize the service provider's payroll system to meet the client organization's needs, there are other operating costs associated to the provision of the service.

The recommendation has been implemented through the introduction of the Integrated Management Information System (IMIS), which facilitates direct adjustments through payroll as soon as UNEP headquarters is informed of the monies received.

The Board notes that, by April 2005, UNOPS had not performed payroll reconciliations to verify the validity, accuracy and completeness of the payroll transactions in its general ledger.